Partner with Next Key Property Management
We’re building a trusted network of licensed, insured, and professional vendors across Maryland & Washington, D.C. Review our compliance standards and payment terms below, then submit your application to get started.
By applying, you agree to comply with the standards and terms on this page.
Why Work With Us
- Clear scope, written work orders, and documented approvals.
- Consistent volume from a growing portfolio.
- Fast, electronic payments—Net 30 standard (details below).
- Safety-first culture & professional communication with residents.
Vendor Compliance Rules
Approval and continued status as a Next Key vendor requires adherence to the following:
Licensing & Eligibility
- Active business license(s) for all jurisdictions in which work will be performed.
- Trade-specific licenses where applicable (e.g., MHIC/MD Home Improvement, Master Electrician, HVAC, Plumbing).
- W-9 on file with matching legal entity name and EIN/SSN.
- Background-screened personnel for in-home work; photo ID available upon request.
Insurance Requirements
- General Liability: minimum $1,000,000 per occurrence / $2,000,000 aggregate.
- Automobile Liability: minimum $1,000,000 combined single limit.
- Workers’ Compensation: statutory; Employers’ Liability: $500,000 min (if applicable).
- COI naming “Next Key Property Management, LLC” as Additional Insured & with Waiver of Subrogation where permitted.
- COIs must remain current; lapse may suspend assignments and payments.
Work Orders & Conduct
- No work without a written Work Order (WO) number from Next Key.
- Scope changes require written approval before proceeding.
- Respect residents, property, and quiet hours; maintain a clean, safe site.
- Provide photo documentation: before, during (as needed), and after.
- Do not solicit residents/owners directly for additional work.
Regulatory & Safety
- Compliance with all applicable codes, permits, OSHA, EPA RRP/lead-safe rules, and Fair Housing laws.
- Hazard communication and proper disposal of materials/chemicals.
- Subcontracting requires prior written approval; subs must meet these same standards.
- Lien waivers may be required for progress/final payments.
Quality & Warranty
All work must be professional-grade with workmanship warrantied for a commercially reasonable period (typically 12 months unless otherwise specified). Manufacturer warranties must be transferred to owner when applicable.
Invoicing & Payment Terms
We value prompt and accurate payment processing. To ensure smooth payout, follow the invoicing checklist below.
How to Invoice
- Email invoices to [email protected] with subject: Invoice – [WO#] – [Property Address].
- Include: legal entity name, remit address, WO#, property address/unit, labor & materials detail, dates of service, and photos.
- Attach W-9 (first invoice) and current COI. Missing docs will delay payment.
- ACH is preferred; include banking details on your invoice or vendor profile.
Payment Timing
- Net 30 from the later of: (a) receipt of a complete, correct invoice, and (b) Next Key approval of completed work per WO.
- Disputed items will be communicated within 10 business days; undisputed portions may be paid separately.
- Change orders reset the approval timeline only for the changed portion.
- Alternate terms must be in a signed agreement to supersede Net 30.
Payment Methods
ACH (preferred), check upon request, and select virtual card solutions where supported.
Ready to join our vendor network?
Submit your application and required documents. Our team will review and follow up with next steps.
Open Vendor Onboarding FormVendor FAQs
What types of vendors do you partner with?
We work with licensed and insured vendors across maintenance, HVAC, electrical, plumbing, landscaping, cleaning, and other home services that support our residential rental portfolio in Maryland and Washington, D.C.
How long does onboarding take?
Timelines vary based on how quickly complete documentation is provided. Once we have your application, W-9, COIs, and required licenses, most vendors are reviewed within 5–10 business days.
Do you require exclusivity?
No. You are free to work with other clients. We do, however, expect you to honor quoted pricing, timelines, and service levels for all Next Key assignments.
Can I work directly with owners or residents?
All work related to managed properties must flow through Next Key via a written work order. Direct solicitation of residents or owners for additional work is not permitted under our vendor agreement.
Vendor Relations
Questions about onboarding or compliance? Contact our team.
Email: [email protected]
Phone: (240) 213-2832
Mailing: 11959 Castle Pines Lane Waldorf, Maryland 20602
Equal Opportunity
Next Key Property Management is an equal opportunity employer and vendor partner. We do not discriminate based on any protected class. Professional conduct and compliance with Fair Housing is mandatory.
Legal Notice
Acceptance of any vendor is at Next Key’s discretion. These rules may be updated at any time. In case of conflict, a fully executed master service agreement or project contract will govern.